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The filer also creates a to do in OmniFocus so I never forget to pay a bill. All bills are electronically filed and named: I have moved to paperless billing everywhere and file all bills in their correct folders using Hazel.And I can edit notes on any device seamlessly. I can find a note using nvAlt’s built-in search quicker than anything. All non-project notes are in nvAlt: Any other non-project related notes, call logs, ideas, and scratchings are edited in BBEdit and stored in nvAlt’s folder in Markdown files, shared using Dropbox, using standard file names.

Hosting voodoopad how to#

I no longer struggle to come back to projects and figure out who to call and how to get things done.

Project reference data is in VoodooPad: All contacts (client and third party), IP addresses, server names, logins, passwords, and other project level information are stored in a single VoodooPad document in the project root.

It’s plan text, cross platform, very searchable, extremely readable and ubiquitous.

All text documents are in Markdown: All contracts, reports, notes, documentation, knowledge base articles, blog posts, anything that gets written on all my devices is in Markdown (actually MultiMarkdown) format.

All projects in standard folders: All current projects are now organized in my Project Folder Layout so it’s easy to navigate to files when needed, easy to know where to find files and easy to know where to save them.

It gives me a great baseline for estimating future work, as well as tracking and billing real client work.

All time in Billings Pro: Every minute I spend working on anything gets tracked in Billings, even my own personal project work.

With a single F11 keystroke, I get the quick entry box from anywhere to capture a new to do.

Hosting voodoopad software#

Everything I need to do goes in to OmniFocus, everything, an action, a reminder, a bill, a software feature. This year I reinvented how I use it twice, and I am still working on improving it. All todo’s in OmniFocus: I have been using OmniFocus since it came out on all my devices.

To me, being organized is for everything to have its place and for it to be easily found in that place. Maybe these ideas, tools and folks can help you too. So, instead of a cool-products-of-2012-year-in-review post, here are many of the things I do and tools I use to be organized and productive, with thanks to those to shared the ideas with us. It’s ridiculous how much this has paid off. I may have spent 2012 developing Kifu and some internal applications for clients, but I spent a lot of time this year getting better organized and more productive on my Mac. The theme of 2012 was all about getting organized and productive using software.